Rest hours, certificates, crew medicals, findings and inspections, kept in the registers a Port State Control officer, a vetting inspector or an auditor asks for, and checked against the rules that set them.
Rest-hour sheets are on board, certificate dates are in a spreadsheet, findings are in an email thread and a medical expiry is in a seafarer’s folder. Each one works until an officer asks for them together, and something has lapsed that nobody was watching.
Statutory, class, flag-state, crew and insurance certificates run to their recorded expiry dates in the 90, 60 and 30-day windows, worst first. Inside 30 days a certificate reads as a Port State Control detention risk. An existing list imports from a spreadsheet.
Each seafarer’s medical fitness, STCW certificates and flag endorsements are read against their expiry dates, so a lapsed medical or certificate shows before the crew change. A matrix sets each rank against the STCW certificates it normally needs.
Every finding, from a major non-conformity down to an observation, carries its corrective action and its age until it closes. Port State Control inspections keep their deficiencies and detentions, and SIRE 2.0, CDI and RightShip inspections run on a 12-month acceptance clock.
A seafarer must have at least 10 hours of rest in any 24-hour period and at least 77 hours in any 7-day period. The rest may be split into no more than two periods, one of them at least 6 hours long, and the gap between consecutive rest periods may not exceed 14 hours.
Records are kept daily.
The engine rebuilds each seafarer’s rest timeline at half-hour resolution. The hour floors and the 14-hour cap are checked over every rolling window; the two division rules are checked per record day, the way the IMO/ILO table is read, so a sleep that crosses midnight is one period. Any breach grades the seafarer red; within half an hour of a daily limit, or an hour of the weekly floor, amber.
The office desk never edits a ship-submitted record. Its signature instrument sets violations found on one side against the implausibility of the record on the other, since a log that hits the legal minimum every day is itself flagged for review.
Drills & Work Permits
A drill matrix per vessel marks each drill compliant, due soon, overdue or never done, against the SOLAS, ISPS and MARPOL intervals.
Class Surveys
Annual, intermediate and special survey windows worked out from the dates you record, per IACS UR Z7.
Crew Payroll
Each vessel month by month, so a month with no pay run shows as a gap against MLC Standard A2.2.
Compliance Calendar
Certificates, maintenance, drills, audit findings and demurrage time bars on one timeline.
Crew & compliance
Certificates and expiries, MLC work and rest hours, rotations and payroll.
Safety & audits
Incidents and near misses, drills and permits, PSC and SIRE preparation, safety documents.
A call about the fleet, its flags and the inspections it faces, then a walk through the registers on the demonstration fleet.